Accidents and Incidents


The City & County of Swansea is committed to providing a safe and secure work environment for all its employees, and any others who may be affected by their undertakings. This is highlighted in the Management of Accidents/Incidents and Reporting Policy.

A definition of an accident is: ‘Any unplanned event that results in injury or ill-health of people, or damage or loss to property, plant, materials or the environment or a loss of a business opportunity’.

All accidents/incidents need to be reported on the relevant HS1, HS2 or HS3 form to the Corporate Health, Safety and Wellbeing Service. An appropriate investigation will need be undertaken by the relevant line manager, who will ensure implementation of reasonable control measures to reduce the likelihood of re occurrence. Guidance has been written to support Manager’s during this process:

Accident and Incident Reporting procedures- Policy guidance


HS1 & HS3 FlowchartHS2 Flowchart


There are individual requirements for education and social services:

Schools-Accident-Reporting-Procedure Social-Services-Accident-Reporting-Procedure


Accident Forms:

Employee Accident/Incident Investigation (HS1) FormNon-Employee Accident/Incident Investigation Report (HS2) FormViolence & Aggression to Staff Investigation Report (HS3) Form


The HS2 form has also been developed to be completed online. 


Corporate Health, Safety and Wellbeing’s Role With Regards To Accidents :


The Corporate Health and Safety Team have an appointed Health &  Safety Officer who will analyse every form that is submitted into the office plus the complimentary evidence i.e. photos, risk assessments.

Upon analysis it is coded with reference to the type of accident and injury sustained.  The Officer will analyse the details included within the accident form and cross reference against those stated within the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR). HSE are contacted in the event of circumstances as listed below are recorded on the accident form:


Death of an employee

Significant Injuries:

  • Fractures, other than to fingers, thumbs and toes amputations
  • Injury likely to lead to permanent loss of sight or reduction in sight
  • Crush injury to the head or torso causing damage to the brain or internal organs
  • Serious burns (including scalding) which covers more than 10% of the body
  • Injury arising from working in an enclosed space which:
  • Leads to hypothermia or heat-induced illness
  • Requires resuscitation or admittance to hospital for more than 24 hours
  • Significant damage to the eyes, respiratory system or other vital organs
  • Scalping requiring hospital treatment
  • A loss of consciousness caused by head injury or asphyxia
  • Over-seven-day incapacitation of a worker
  • Non fatal accidents to non-workers (eg members of the public)

Over-seven-day incapacitation

  • Accidents must be recorded, but not reported where they result in a worker being incapacitated for more than seven consecutive days.

Upon informing the Health and Safety Executive (HSE) the Investigating Safety Officer will email you with a copy of the F2508IE as a receipt of notification. The Officer may take further action and investigate to build a complete picture of the event.  The Manager will receive an Accident / Incident Investigation Report Form based upon the investigation, which may highlight remedial action required to reduce the risk of a re-occurrence.

Management of Accident training has been identified by the Corporate Health and Safety Training Team as mandatory. This course will provide the necessary skills to perform the tasks stated above.


Policies relating to Accidents:

Management of Accident Reporting Policy Management of First Aid Policy


HSE Link:

For further advice and support in relation to accidents or incidents contact the Corporate Health, Safety and Wellbeing Service on 636210, or Contact Us